Families and funders increasingly ask a simple question: are you using AI, and how? A clear, honest answer builds trust. A vague or missing one raises doubts. Here is a short framework you can adapt.

Say what you use it for

Name the tasks in plain terms, such as drafting newsletters, summarizing meeting notes or organizing schedules. Avoid jargon. If AI is not used for decisions about individual people, say so.

Say what you never do

State the limits: for example, that names, case details and other sensitive information are never entered into public AI tools, and that a person reviews AI-assisted work before it is shared.

Say who is accountable

Name a role, not just a policy, responsible for approving tools and answering questions. People trust a named contact more than a document.

Put it in writing, briefly

A short statement on your website or in your grant reports is enough to start. My AI readiness checklist and starter policy outline can help you decide what to include. Have your own counsel review anything you publish.

This post is educational and is not legal or professional advice. Consult qualified counsel about your organization’s specific obligations.